Compared to your manual processes airpas checks 70% more data of supplier invoices, and in only a fraction of time.

The airpas Invoice Reconciliation represents an integrated part of the overall workflow in accounts payable. Operational data such as passenger and fuel figures are imported into airpas from the client’s source systems. In combination with the contract data in airpas expected costs are calculated and subsequently used to be checked against the invoice.

airpas uses 3 different channels of invoice receipt  which can be applied simultaneously and/or exclusively. The client might receive invoices from suppliers, airports and appropriate authorities as:

Paper invoices. In this case:

• expected results are immediately generated according to supplier, airport, cost group and invoicing period,
• a flexible edit functionality for invoice positions is available on flight or summary level,
• an inbuilt mechanism rapidly helps to find the main discrepancies.

Electronic invoices. Here:

• invoice head information are filled automatically during the import of the electronic invoice,
• time-saving automatic discrepancy checks are performed comparing expected results with invoiced costs,
• the invoice checking process is speeded up significantly as checkmarks help to concentrate on erroneous invoice positions only.

 Scanned invoices. Receiving invoices through this channel means:

• our partner Lattelecom BPO is extracting relevant information from the scanned paper invoice and transforming them into a standard electronic format (XML),
• the same beneficial procedures as described for electronic invoices are applied within airpas.
   

Once an invoice has been checked in airpas booking lines are generated automatically containing all necessary data for posting and payment. They are exported to the accounting system via an interface.

Invoice Reconciliation Fact Sheet