Contract Management
The airpas Contract Management functionality allows the client to get full visibility of supplier contracts across time. airpas supports the financial processes of budgeting, forecasting, actual accounts results and other.
The cost structure can be individually defined, including:
- sub contracts,
- other complicated contract structures,
- rules and conditions
Even highly complicated charges and fees are easily administered and centrally updated. The contract management in airpas reflects the typical structure of DOC contracts in the airline business, i.e. all prices are still readable the same way they are listed in the written contract. Copy and upload functionalities facilitate the contract management in different areas. Just to mention some:
- upload of contract rates for overflight charges from Eurocontrol,
- upload of fuel market prices from PLATTS,
- upload of exchange rates from the European Central Bank or any other financial institution
Updates to contracts are stored as separate contract versions with an attached validity period. Historical contract data is retained within the system to enable analyses and evaluations of past periods. airpas can inform contract managers about necessary renegotiations of expiring agreements.
airpas solution benefits for the specialty departments of:
- Purchasing/Procurement team is able to consider the impact of inflationary and price increases across various alternative flight programmes. airpas supports the comparison of costs for different services at different airports. You can influence the base data for calculating forecasts and budgets.
- Controlling team is able to use real contracts for calculating forecasts and budgets. You can add your own financial assumptions to the calculations, such as additional inflation factors, load factor assumptions and flight programme changes.
- Accounts Payables expected invoice values are calculated and compared from actual contracts, improving accuracy and reducing errors that are unidentified due to manual processes or reduced quality validation of the existing systems.
- Accounts Receivable is able to generate invoices automatically and electronically based on the commercial terms maintained in the central contract database and the service provided to a customer (airlines, airports, tour operator, other).
