Contract Management
The airpas Contract Management functionality allows the client to get full visibility of supplier contracts across time (year 1, 2, 3 etc.). airpas supports the financial processes of budgeting, forecasting, actual accounts results and other.
The cost structure can be individually defined, including:
- sub contracts and
- other complicated contract structures,
- rules and conditions.
Even highly complicated charges and fees are easily administered and centrally updated.
Updates to contracts are stored as separate contract versions with an attached validity period. Out-of-date contract data is retained within the system to enable historical analyses and evaluations of the past. The integrated nature of airpas allows contracts to be owned and maintained by a single user, but offers relevant information outputs to various corporate functions, considerably streamlining the processes.
airpas solution benefits for the specialty departments of:
- Purchasing/Procurement team is able to consider the impact of inflationary and price increases across various alternative flight programmes. airpas supports the comparison of costs for different services at different airports. You can influence the base data for calculating forecasts and budgets.
- Controlling team is able to use real contracts for calculating forecasts and budgets. You can add your own financial assumptions to the calculations, such as additional inflation factors, load factor assumptions and flight programme changes.
- Accounts Payables expected invoice values are calculated and compared from actual contracts, improving accuracy and reducing errors that are unidentified due to manual processes or reduced quality validation of the existing systems.
- Accounts Receivable is able to generate invoices automatically and electronically based on the commercial terms maintained in the central contract database and the service provided to a customer (airlines, airports, tour operator, other).